Ticket sales are only part of the story. Artists, sound, staff, and posters all cost money, and sponsors and bar splits bring some back. Finance lets you keep all of it next to your ticket sales, so you can see whether a show made money.
Where is Finance?
Open your event and look for Finance in the sidebar. It has six pages.
Summary. Your ticket sales, income, expenses, and profit in one place.
Expenses. What the show costs.
Income. Money that isn't ticket sales, like sponsorships and bar splits.
Invoices. Bills you send to sponsors, vendors, and exhibitors.
Budget. What you planned to spend, side by side with what you did spend.
Vendors. The people and companies you work with.
If you don't see Finance, check that it's turned on for your organization in Settings › Features.
How do I add an expense?
Go to Finance › Expenses and select Add expense.
Category. Pick the closest match, like Artist & talent fees, Production & AV, Staffing, or Marketing.
Description. What the money was for.
Vendor. Pick someone from your vendor list or type a name.
Amount. The full amount you owe or paid.
Status. Paid or Unpaid.
Date. When the expense happened.
Notes and Receipt. Add a PNG, JPEG, or PDF receipt, up to 5 MB.
How do I add income?
Go to Finance › Income and select Add income. It works like an expense, with categories like Sponsorship and Bar split. Income has three statuses, Pledged, Invoiced, and Paid, and an Amount paid field so you can record a partial payment.
How does Eventrise count the money?
This is the part people most often ask about. Income counts only the cash you've actually received. A pledged sponsorship doesn't raise your profit until it's paid. Expenses count the full amount, even if you haven't paid them yet. That way your profit shows what the show costs you, not what you've paid so far.
How does the vendor list work?
Open Finance › Vendors to save the caterers, venues, and sponsors you work with. The list is shared across all of your organization's events, so you set someone up once and pick them everywhere. If it's a one-off, you can type a vendor name on an entry without adding it to the list.
Can I download the numbers?
Yes. The Summary page has a Download button.